Job Description: Contract Accountant (QuickBooks Online Specialist)

Position Title: Contract Accountant
Location: Remote / On-site / Hybrid (choose one)
Contract Type: 1099 Independent Contractor
Experience Required: Minimum 5 Years
Software Required: QuickBooks Online (QBO)

About the Role

We are seeking an experienced Contract Accountant with strong hands-on expertise in QuickBooks Online, U.S. payroll accounting entries, and credit card/bank reconciliations. This is a 1099 independent contractor role supporting the accounting needs of a mid-size U.S. company.
The contractor must be able to work independently and deliver accurate, timely results.

Scope of Work / Responsibilities

1. QuickBooks Online Management

• Maintain and update accurate financial records in QuickBooks Online.

• Post and categorize daily transactions, journal entries, and adjusting entries.

• Manage accounts payable and accounts receivable tasks.

• Maintain the general ledger and ensure GAAP-compliant entries.

2. Payroll Accounting (U.S. Requirements)

• Record payroll journal entries based on reports provided (no payroll processing required).

• Ensure proper posting of taxes, deductions, reimbursements, and employee classifications.

• Reconcile payroll liabilities and prepare month-end payroll-related entries.

3. Bank & Credit Card Reconciliation

• Perform monthly reconciliations for all bank and credit card accounts.

• Identify and resolve discrepancies quickly.

• Categorize expenses and ensure accuracy in QBO.

4. Financial Reporting

• Prepare monthly financial statements including P&L, Balance Sheet, and Cash Flow.

• Provide management reports as needed (aging reports, vendor summaries, etc.).

• Assist with budgeting and forecasting support if requested.

5. Documentation & Compliance

• Maintain organized digital records of invoices, receipts, and supporting documents.

• Ensure accounting practices remain compliant with U.S. GAAP and company policies.

• Assist during annual audits or tax preparation if needed (additional hours may apply).

Contractor Requirements

Required:

• Minimum 5 years of accounting experience with mid-size U.S. companies.

• Advanced proficiency in QuickBooks Online (QBO).

• Strong understanding of U.S. payroll posting and accounting rules.

• Experience with bank and credit card reconciliations.

• Ability to work independently, meet deadlines, and maintain confidentiality.

• Strong communication skills and attention to detail.

• Ability to provide own equipment/software necessary to perform services.

Preferred:

• Experience in tech, transportation, staffing, or service-based industries.

• Familiarity with AP/AR automation tools and third-party payroll providers.
  
  *QuickBooks Online is Required *